Please read the full Terms and Conditions here before booking.

By booking this trip, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions (“the Terms”). These Terms constitute the entire agreement between you and the organiser.

1. Introduction and Scope

The trip is organised and hosted by the organiser.

These Terms apply to all bookings, payments, participation in activities, accommodation, and any other services provided as part of the trip.

A binding agreement is formed once the required deposit has been received by the organiser.

2. Eligibility and Group Suitability

This trip is designed for travellers who are interested in exploring London’s Black diaspora culture.

The intended age range for participants is 21 to 39 years.

The trip is open to all genders.

The trip is social in nature and includes a mix of cultural exploration, group activities, nightlife, rest, and independent time. It is not a dating trip.

Guests must be comfortable participating in a shared, social group environment and engaging respectfully with others.

The nature of this trip is active and requires guests to be comfortable walking long distances daily. Many scheduled activities take place outdoors and involve navigating public transport and city streets. Guests are responsible for ensuring they are physically capable of participating in a walking-heavy itinerary

The organiser reserves the right to decline a booking if it is determined that the trip is not a suitable fit. 

Approximately one week before the trip, the organiser will create a WhatsApp group to allow guests to connect in advance. Participation is optional and guests may opt out if they prefer not to be included.

3. Booking Process

An expression of interest must be submitted prior to booking.

An introductory call is recommended but not mandatory.

Guests must complete the booking form provided by the organiser.

A £300 non-refundable deposit is required to secure a place on the trip.

A booking is not confirmed until the deposit has been received.

Once the deposit is received, the organiser will send a booking confirmation by email.

4. Payments

The price for a standard room is £1399 per person.

A reduced rate of £1299 is available for those interested in a sharing a room (with one double bed).

The total trip price will be confirmed at the time of booking.

The deposit is non-refundable under all circumstances.

The remaining balance is due by 27th July 2026.

If the full balance is paid before 27th July 2026, any amount paid beyond the deposit is refundable up to that date.

Failure to pay the remaining balance by the stated deadline may result in loss of the guest’s place on the trip without refund of deposit.

Payments are primarily accepted via Stripe.

Alternative payment methods may be available upon request and subject to approval by the organiser.

5. Cancellations by the Guest

The deposit is non-refundable under all circumstances.

No refunds will be issued for cancellations made after booking, except where expressly stated in these Terms.

If a guest is unable to attend, they may request to transfer their place to another suitable person, subject to approval by the organiser.

Any costs associated with transferring a booking are the responsibility of the original guest.

6. Cancellations or Changes by the Organiser

If the organiser is required to cancel the trip, all payments made to the organiser will be refunded in full.

The organiser is not responsible for reimbursing any external costs incurred by guests, including but not limited to flights, visas, insurance, or other personal expenses.

A minimum group size may apply. If the minimum group size is not met, the organiser reserves the right to cancel the trip and issue a full refund.

In the event of any significant changes to the trip, guests will be informed as soon as reasonably possible.

7. Itinerary Changes & Unforeseen Circumstances

The itinerary may be subject to change due to circumstances beyond the organiser’s control, including but not limited to weather conditions, availability of venues or activities, public transport disruption, strikes, safety concerns, or operational issues.

Where possible, the organiser will make reasonable efforts to provide suitable alternatives of similar value and experience.

No refunds will be issued for changes resulting from circumstances outside the organiser’s control.

The trip is sold as a group experience rather than a fixed or guaranteed schedule.

8. Force Majeure

Neither the organiser nor the guest shall be liable for any failure or delay in performing obligations under these terms due to events beyond reasonable control. This includes, but is not limited to:

• Government restrictions or changes in law

• Pandemics or public health emergencies

• Natural disasters

• Severe transport disruption

• Acts of terrorism or civil unrest

In such circumstances, the organiser will assess the situation and may offer reasonable alternatives or refunds where appropriate. This does not apply to cancellations made by guests for personal reasons.

9. What’s Included 

The trip price includes the following:

• Accommodation in a comfortable, well-located hotel in London

• Transport for London travel card covering Zones 1 to 4 for the duration of the trip (from arrival at accommodation)

• Selected group activities outlined in the itinerary

• Daily breakfast at the hotel

• Four additional group meals, including a mix of lunches and dinners

• Group coordination and hosting by the organiser

10. What’s Not Included

The trip price does not include:

• Flights to and from London

• Airport transfers

• Activities not explicitly listed as included in the itinerary

• Meals, alcohol and drinks or snacks outside of those stated as included

• Taxis or private transport chosen during independent time

• Personal spending, shopping or sightseeing

• Passport, visa or entry clearance costs

• Travel insurance

11. Travel Insurance

All participants must have valid travel insurance for the full duration of the trip.

Travel insurance must, at a minimum, cover medical expenses, personal belongings, trip interruption and cancellation.

Guests are recommended to provide their travel insurance policy number and the insurer’s 24-hour emergency contact details prior to departure, so this information can be held on file in case of an emergency.

Failure to obtain appropriate travel insurance is done at the guest’s own risk. The organiser accepts no responsibility for losses or costs arising from inadequate or absent insurance.

12. Trip Dates, Arrival & Departure

The trip runs from Wednesday 26 August 2026 to Wednesday 2 September 2026.

Guests should plan their travel so that they arrive in London in time to reach the accommodation between 4:00pm (earliest check-in time) and 6:00pm on Wednesday 26 August. Considering immigration and travel from the airport, this typically means booking a flight that arrives in London between 12:00pm and 3:00pm, depending on which airport is used.

On the final day, Wednesday 2 September, guests must check out of the accommodation by 10:00am. The organiser will not be responsible for accommodation beyond this check-out time.

13. Activities & Itinerary Structure

A sample itinerary is provided on the website for illustrative purposes only and does not represent a fixed schedule. It is intended to give an overview of the type of experiences included in the trip.

The final itinerary will be shared closer to the date of the trip and will be shaped by group preferences, availability and events taking place in London at the time. Some core elements will remain fixed, such as attending Notting Hill Carnival, while others may vary.

The organiser may also suggest additional places, events or activities during the trip. These suggestions are optional, informal and not included in the trip price unless expressly stated otherwise.

Any activities, services or events not explicitly listed as included in the itinerary do not form part of this agreement. Where the organiser provides recommendations or assistance with optional activities, any contract will be between the guest and the third-party provider, and participation is entirely voluntary.

This trip combines shared group activities with independent time. Guests should expect periods of independent exploration or smaller group activities. The organiser and any assistants will be present during planned activities but will not be available at all times. Guests are responsible for managing their own movements during independent time and for arriving punctually at agreed meeting points.

14. Accommodation & Room Arrangements

Accommodation for the trip has been arranged in a hotel in South London.

The standard room offered for this trip is a private double bedroom with an en-suite bathroom. Pairs who want to share a room can do so for a reduced rate. The room is the same and will have one double bed.

In the unlikely event that the confirmed accommodation becomes unavailable due to circumstances outside our control, an alternative of a similar standard will be arranged for the same dates.

15. Transport During the Trip

A Transport for London travel card covering Zones 1–4 is included. This is intended for use once guests have arrived at the accommodation. Travel to and from the airport is not included.

Guests are responsible for the care and safekeeping of their travel card.

Lost or damaged cards must be replaced at the guest’s own expense.

Travel outside the covered zones must be paid for by the guest.

Taxis and ride-hailing services are optional and are not included.

16. Accessibility & Special Requirements

Guests are responsible for assessing their own physical and mental fitness to participate in the trip.

Guests must inform the organiser of any accessibility, dietary or medical requirements before booking.

The organiser will advise whether reasonable adjustments can be made.

Some locations, accommodation or activities may not be fully accessible due to the nature of the trip and the environments visited.

17. Guest Conduct & House Rules

Guests are expected to behave respectfully towards others at all times.

Alcohol may be consumed responsibly.

Illegal drugs are not permitted on the premises.

Additional guests at the accommodation are only permitted at the organiser’s discretion.

Communal areas must be kept reasonably clean and tidy.

Personal boundaries must be respected at all times.

Additional ground rules may be agreed collectively during the trip where appropriate.

18. Complaints & Resolution Process

Guests are encouraged to raise any concerns as soon as possible.

Concerns should, where possible, be raised privately with the organiser.

The intention is to resolve issues during the trip rather than after it has ended.

19. Misconduct & Removal from the Trip

Minor issues will be addressed through discussion where possible.

Serious misconduct may result in removal from the trip without refund.

Guests may report concerns or incidents privately to the organiser.

The safety, wellbeing and comfort of the group will take priority at all times.

20. Participation & Attendance

Guests are not required to attend all activities.

The trip price remains fixed regardless of participation.

21. Information Required from Guests

At the time of booking, guests must provide the following information through a booking form that will be shared:

• Full legal name

• Date of birth

• Gender

• Emergency contact details

• Dietary requirements

• Accessibility needs

• Relevant medical information that may affect participation or safety

This information is required to support planning and emergency preparedness.

22. Photography & Media

Photos and videos may be taken during the trip.

These may be used for promotional or marketing purposes by the organiser.

Guests who do not wish to appear in photos or videos must inform the organiser in advance.

23. Responsibility & Liability

The organiser is responsible only for the services explicitly included in the trip package.

Any guidance or recommendations provided by the organiser do not transfer responsibility to the organiser.

The organiser is the primary host and point of contact for the trip. Some activities may be delivered by third-party providers. During these activities, the organiser may step away once guests are safely engaged.

The organiser may be supported by assistants who help with facilitation or logistics. This does not change guest responsibilities or expectations of behaviour.

24. Assumption of Risk

This trip involves group activities, independent exploration and travel within a major city.

Guests acknowledge that participation involves a level of personal responsibility and everyday travel risk.

Guests are responsible for:

• Making informed decisions about their participation

• Following safety guidance provided during activities

• Taking reasonable care for their own health and wellbeing

The organiser is not liable for loss, injury or damage arising from risks inherent to travel or from a guest’s failure to follow safety instructions, unless caused by the organiser’s negligence.

25. Governing Law & Jurisdiction

These terms and conditions are governed by the laws of England and Wales.